University of Utah : S.J. Quinney College of Law

Circulation Policies

Tags:library circulation policies 

Circulation privileges are extended to University of Utah faculty, staff and students, faculty and students of Utah Academic Library Consortium (UALC) member institutions, members of the judiciary and bar and their authorized employees, and paid Friends of the Library. Users must have a current University of Utah ID, or a UALC member college ID, or a Utah Bar membership card, or library permit to check out materials. All library users must register at the circulation desk before borrowing materials. Changes of address or other borrower information should be reported to the circulation desk. Lost or stolen ID cards or library permits should be reported immediately.

Reshelving:
All books not checked out at circulation must be returned to the shelves immediately after use, except call-numbered books, which should be placed on red-taped shelves (upstairs at pillars).

Loan Periods :

Books and documents:
University faculty, students, staff, law firms and friends of the library for two months (with extended loans for law faculty).
UALC member borrowers for two weeks.
May be renewed up to five times.

Bound periodicals:
All borrowers for three days with no renewals and no recalls.

Reserve materials:
Materials on general reserve or course reserve may be checked out for two hours. Occasionally, items will have longer check-out times at the request of faculty. Material can be renewed unless someone else is waiting for it.

Other materials:
Any materials stamped "non-circulating," looseleaf materials, reference and index materials, volumes of sets, and non-print items such as microfiche do not circulate and must be used inside the library.

Overdue:
Library material is due on the most recent dated stamped on the "DATE DUE" ticket on the front flyleaf of the book or other material, the date resulting from telephone renewal, or a recall date due.

A hold will be placed on borrowing privileges for anyone with overdue material. Courtesy overdue notices will be mailed one week after an item is due and again a week later. If the item is not returned within twenty-eight days, the item will be billed for replacement. The bill for replacement will include the price of the item plus a $25.00 non-refundable processing fee. In the event a price cannot be established, a $53.00 replacement amount is charged per item. Failure to receive courtesy overdue notices in no way relieves the borrower's obligation to return the item by the date it is due. Responsibility is assigned to the borrower whose name appears on the ID card used for checkout.
A registration hold may result if a borrower's fines are not resolved. Payroll deductions may result if faculty and staff fines are not resolved. (University of Utah Policy and Procedures Manual, 2-44 III C.)

Holds and Recalls:
All materials are subject to recall. Borrowers are assured a minimum ten day check out privilege (bound periodicals excepted). Beyond this period recalled items must be returned within eight days from the date of recall. Fines of $1.00 per day per item will begin the first day the item is overdue and will accrue until the item is returned. Computer generated recall notices based on these calculations will be mailed to the borrower.

Renewals:
Items may be renewed in person at the circulation desk, or by phoning 581-6438. They may also be renewed by promptly returning courtesy overdue reminder notices in person or by mail, specifically requesting renewal.
It is the responsibility of the borrower to be aware of due dates for telephone or mail renewals.
Renewal requests must be received before the item is billed for replacement .

Fines:
*Books and documents
Lost book charges apply 28 days past due
*Reserve material, keys
Each hour overdue - $0.60
*Periodicals
1 day overdue - no fine
2nd day overdue - $2.00
Each day thereafter - $1.00
Maximum fine per periodical - $25.00
*Recalls
$1.00 per day
$25.00 maximum

Lost book charges:
Materials more than 28 days overdue are declared LOST, and the cost of replacement is charged to the borrower. The cost of replacement includes a $25.00 non-refundable processing fee. A search of the item is conducted before it is billed as lost.
Items which borrowers report having returned will again be searched promptly and thoroughly. If the books are not found the borrower will be charged the cost of replacement.Unpaid library accounts may result in holds being placed on student records (registration, transcripts, readmission), faculty/staff payroll deductions, or civil liability.
Questions regarding overdue charges or bills should be directed to Circulation. Non-university borrowers (library permit and UALC borrowers) who have outstanding fines or material will be unable to check out library material until all records are cleared and may be reported to the bar association or held civilly liable.

Book security:
Borrowers may be detained and items inspected if a library security system alarm sounds. Theft or mutilation of library materials may result in criminal liability under UCA ���� 76-6-801 et seq. and �� 76-6-412, as well as civil damages.

Other Circulation services:
Searches may be placed for books that are not checked out but cannot be found on the shelf. Library users may obtain a list of books currently checked out to them by asking at the Circulation desk.
Receipts for returned items may be requested at the time the items are returned at the Circulation desk.
Lost and found items will be held at the Circulation desk for one week before being turned over to the University lost and found.